Project Administrative Coordinator

Qualification

Knowledge

Experience or background in project coordination or planning
Strong organizational and time management skills.
Excellent communication skills in English and Arabic (very good); German (good) for internal communication.
Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
Experience with project management tools (a plus).
Basic understanding of budgeting, invoice tracking, and contract administration.
Strong interpersonal skills for internal coordination and client communication.
Quick comprehension, independent work style, accuracy, and attention to detail
Cultural awareness and adaptability, especially in an international work environment.

Conditions

Supporting International Landscape Projects

bödeker has been a pioneer in landscape architecture for over 50 years, shaping urban environments in Saudi Arabia, particularly in Riyadh, through sustainable and innovative solutions. We manage high-profile private projects as well as major government initiatives, including the Tree Management Office (TMO) in support of Green Riyadh, one of the world’s most ambitious greening projects.

To further strengthen our operations, we are looking for a Project Administrative Coordinator (m/f/d) to support our international projects from our Head Office in Germany (Brandenburg an der Havel, OT Rietz). This role will ensure efficient project coordination, documentation, and communication while working closely with our global team.

What We Offer

A secure and permanent position in an internationally oriented company
A diverse and responsible role with unique and impactful projects
A part-time position (30 h/week) 3 days home office
An inspiring work environment in a peaceful forest garden

Responsibilities

Project Coordination & Administration

Create and maintain project schedules, ensuring alignment with key deadlines.
Organize project meetings, prepare agendas, and document minutes for follow-ups.
Support project proposal preparation and assist in proposal reviews.
Assist project leaders in administrative tasks, ensuring efficient workflows.

Document & Data Management

Prepare and distribute project status reports for internal and external stakeholders.
Review Request for Proposals (RFPs), summarize key points, and provide translations if needed.
Support contract administration by reviewing agreements with clients and freelance professionals.

Operational & Administrative Support

Utilize project management software for tracking progress and reporting.
Assist in organizing workshops, client meetings, and internal events.
Conduct basic research to support ongoing projects and office efficiency improvements.